Auto-pilot · Thursday 15 October 2026
Automations
Each rule is a WHEN and a THEN in plain English. 11 of 12 rules are on; they ran 84 times today and handed back 3 h 20 min nobody had to spend.
Handed back today, so far
3 h 20 min
Runs today × the minutes each run would take somebody by hand
11 / 12
rules on
84
runs today
10:41
last run
New rule
Pick a WHEN, pick a THEN, give it a name
When
Then
WHEN … THEN …
On
WhenThen
One count, every channel
WhenA unit sells, comes back or arrives on any channel
ThenUpdate every other listing of that SKU and every kit that uses it
28
10:41
42 min
Recent runs
- 10:41TikTok Shop sold Merino Crew Slate M (SO-51819): count 7 to 6, Shopify, Amazon and eBay updated in 0.8 s
- 10:33Shopify sold Merino Base Layer Crew (Women, Slate, M) on SO-51818: every other listing updated
- 10:21TikTok Shop sold Merino Base Layer Crew (Women, Slate, M) on SO-51817: every other listing updated
- 10:02Shopify sold Packable Waterproof Jacket (Men, Moss, L) and 1 more on SO-51816: every other listing updated
- 09:47TikTok Shop sold Merino Base Layer Crew (Women, Slate, M) on SO-51814: every other listing updated
Showing 5 of 28 runs today. Last run 10:41. Today's orders →
Time it hands back
42 min
28 runs today × about 1.5 min by hand
On. It runs without anyone clicking.
Hold the last one back
WhenA SKU drops to its last units
ThenHold 1 back on eBay and TikTok Shop so the last unit can only sell once
6
10:02
12 min
Recent runs
- 10:02Last Packable Jacket Moss L reserved for SO-51816; Amazon set to 0, eBay was already holding it back
Showing 1 of 6 runs today. Last run 10:02. What it is holding back now →
Time it hands back
12 min
6 runs today × about 2 min by hand
On. It runs without anyone clicking.
Draft the reorder
WhenCover falls below the supplier lead time plus a week
ThenDraft a purchase order sized to six weeks of sales and ask Rachel
1
09:30
20 min
Recent runs
Time it hands back
20 min
1 run today × about 20 min by hand
On. It runs without anyone clicking.
Read the drop-ship feed
WhenBrennan publishes its stock feed (every 15 minutes)
ThenUpdate the drop-ship listings, keeping 2 units back
42
10:30
42 min
Recent runs
Showing 1 of 42 runs today. Last run 10:30. The Brennan feed →
Time it hands back
42 min
42 runs today × about 1 min by hand
On. It runs without anyone clicking.
Match the FBA report
WhenAmazon publishes the FBA inventory report (07:00)
ThenCompare it with the count and flag any difference
1
07:00
25 min
Recent runs
Time it hands back
25 min
1 run today × about 25 min by hand
On. It runs without anyone clicking.
Check the address
WhenA delivery address does not match the buyer account
ThenHold the order, keep the stock reserved, give Megan a task
1
08:47
10 min
Time it hands back
10 min
1 run today × about 10 min by hand
On. It runs without anyone clicking.
Build the pick wave
WhenIt is 09:00 or 11:30
ThenGroup the paid orders into a wave, sort the pick list by bin, choose the courier and print the labels
1
09:05
35 min
Time it hands back
35 min
1 run today × about 35 min by hand
On. It runs without anyone clicking.
Kits come off their parts
WhenA kit or bundle sells
ThenTake each part off its own count and recheck every kit that shares a part
2
07:58
6 min
Recent runs
Time it hands back
6 min
2 runs today × about 3 min by hand
On. It runs without anyone clicking.
Returns back on sale
WhenA return is inspected as resaleable
ThenPut it back on the shelf and add 1 on every channel
1
09:58
6 min
Recent runs
Time it hands back
6 min
1 run today × about 6 min by hand
On. It runs without anyone clicking.
Big refunds need Rachel
WhenA refund is over £100
ThenAsk Rachel before the money goes back
1
09:41
2 min
Time it hands back
2 min
1 run today × about 2 min by hand
On. It runs without anyone clicking.
Post the day to Xero
WhenIt is 23:00
ThenPost sales, channel fees, refunds and stock value to Xero; Xero stays the ledger
0
Yesterday 23:00
0 min
Recent runs
No runs yet today. Last run: yesterday 23:00.
Time it hands back
0 min
0 runs today × about 45 min by hand
On. It runs without anyone clicking.
Pre-orders against incoming stock
WhenA SKU sells out with a purchase order on the way
ThenOffer pre-orders on Shopify, capped at the incoming quantity
0
Waiting for your OK
0 min
Recent runs
Off until you give the OK on the dashboard.
When the Merino Base Layer Crew Women, Slate, M sells out (6 left now), Shopify takes pre-orders capped at the 40 on PO-1192, due Tue 20 Oct. Turn the switch on here, or approve it on the dashboard: both give the same OK.
Open the approval on the dashboard →Time it hands back
0 min
0 runs today × about 15 min by hand
Off. Nothing runs until it is switched on.
When
Then
0
Not run yet
0 min
Recent runs
No runs yet today. It runs the next time .
Added by you .
Time it hands back
0 min
On. It runs without anyone clicking.